Volunteer Positions - See page 4 for current list

[honeydofarm]

Jaime/Jet,

How about I help set up in the AM, then do PM English ring steward again?

Also, Craig said if its okay with Crystal, he can do the PM gate keeper, but only if you change the title to PM Gate "KING". Will that work?

[shekaberry]

If the Liason position ends the day of the show, I'd be happy to do it. I have worked the past SAFE shows so I am pretty familiar with how they work. The only thing is I am showing Annie in the morning so I won't be able to do anything until after I am done with her.

[jaybird]

Jun 24, 2010 12:04:00 GMT -5 shekaberry said:

If the Liason position ends the day of the show, I'd be happy to do it. I have worked the past SAFE shows so I am pretty familiar with how they work. The only thing is I am showing Annie in the morning so I won't be able to do anything until after I am done with her.

it should end day of show, but there may be questions that come your way on the day of the show, but as long as we have everything figured out before hand, it shouldn't be too disruptive to you.

I would be SO happy if you would do this.


You have a PM

[schwung]

Yay! Thanks Allison, Wendy and Craig! And yes, Gate KING he shall be!

[schwung]

I'm reposting Bonnie's original thread and combining it with mine, as some of the positions got lost in Jet's list:

Hi everyone,
Okay, I would like to formally assign people to the roles that need to be filled for show planning and day-of-show operations.

Here are the big assignments. We need major commitment and involvement from these folks prior to the day of the show:

Show Grounds Liaison -- Allison
Someone to coordinate with Gwen Blake and Donida Farm regarding ring use, equipment, stabling, hauling in, scheduling, pre-show meeting, and day of show issues like unlocking show office, setting up PA systems, finding necessary equipment, etc.

Dressage Ring Manager -- Jaime
Coordinate judge, scribes, runners for dressage ring, obtain score sheets, etc. Dressage focussed advertising for the event. Work with Show Grounds Liaison to obtain needed equipment, etc.

Gaming Ring Manager -- ?
Coordinate timers, set up crew, scribes, etc for gaming. Help create gaming class list (immediate need). Work with Show Grounds Liaison to obtain needed equipment, etc.

Trails -- Crystal
Design trails course, judge day of show. Work with Show Grounds Liaison to obtain needed equipment, etc.

Volunteer Coordinator --Jet
Help fill all necessary volunteer roles and make sure that all participants know their jobs prior to day of show.

SAFE Horses Manager -- Jaime (& Allison)
Figure out which SAFE horses will be attending the show. Coordinate hauling and stabling of SAFE horses. Assign riders and handlers. Coordinate getting stall signs, ADOPT ME sashes, etc.

Vendor Booths -- Lynn M
Coordinate vendor fair. Work with Show Grounds Liaison to obtain needed equipment, etc.

Prize Drawing -- Les Parrett
Coordinate the gathering of previously donated prizes, and the donation of new prizes. Set up prize drawing booth, including raffle tickets, signage, etc.

Goodwill Ambassador -- Jenny
Contact other local horse rescues and invite them to participate in our show. Contact owners of former SAFE horses and invite them to the show.


Two weeks prior to show:

Showmanship Coordinator: Valerie Wood
Work with judge, Get cones, letters, patterns posted, help judge day of show

Stabling Manager
Work with Show Grounds Liaison to establish a system for stabling assignments, and the logistics of getting horses into stalls the night before and the day of show.

Volunteer Hospitality - Beth (Beta)
Arrange for coffee, water, snacks and sodas for volunteers day of show and set it all up in a convenient location.

Day of Show positions:

Western Ring Steward (AM) Erin (cherrybabe)

English Ring Steward (PM) - Wendy Duckering

AM Gate Keeper

PM Gate KING - Craig Duckering

Runners

Set Up/Tear Down crew

Announcer - Main Ring

Parking

Show Office: Jenny and (TWO MORE PEOPLE WOULD BE GREAT)

Show Secretary/Show Director: Bonnie

Assistant to the Show Director

Poop Troop - Show Liason needs to check with Show Grounds to determine requirements for this. May not be needed?

Dressage Test Sheet Runner - This person's responsibility is to run back and forth from the judge's booth to the Scorer with the score sheets.

Dressage Scribe - Maria Malin

Test Sheet Scorer Ashley Casey

Dressage Ring Steward Chelsea (winterlakesfarm)

Volunteer Hospitality Tent Beth (Beta)




hey jaime, we're doing tag-team formatting here! ;D

[cherrybabe]

My friend Teresa can do something on the day of, it doesn't matter to her but she told me she would like to be a gate keeper if thats ok

and I can do the stabling manager if you want

[shekaberry]

I need a copy of the facility contract if anyone has one. I get errors when attempting a download.....

[Whitewolf821]

Jun 24, 2010 9:16:34 GMT -5 honeydofarm said:

Also, Craig said if its okay with Crystal, he can do the PM gate keeper, but only if you change the title to PM Gate "KING". Will that work?

I am happy to share Craig! I really only need him to help set up/tear down. Tear down is usually during gaming at the very end, so no problem. A great king Craig shall be!! ;D

[trillium]

I do not think I will be able to make it to the show this year. I have a different job at Safeway and work Tue-Sat now. I have a day off request in, but do not know if I have it off yet. So I do not want to commit to the prize drawing because I am not sure if I will make it.

Kurt, who retired this year from Safeway, has gone back to work to pick up his baker's retirement. He is also working on Saturday's for Franz bakery. So he will not be able to come either.

Crystal, if you are doing the trails course, Billy-Bob and Ralph will not be able to come and try to scare the horses. Maybe someone close by can donate a distraction.

If I do happen to get the date off, I will come up and help. You can just use me where needed. I am going to be sad to miss the show, I was looking forward to it.

[coconut]

Jun 28, 2010 9:05:21 GMT -5 trillium said:

I do not think I will be able to make it to the show this year. I have a different job at Safeway and work Tue-Sat now. I have a day off request in, but do not know if I have it off yet. So I do not want to commit to the prize drawing because I am not sure if I will make it.

Kurt, who retired this year from Safeway, has gone back to work to pick up his baker's retirement. He is also working on Saturday's for Franz bakery. So he will not be able to come either.

Crystal, if you are doing the trails course, Billy-Bob and Ralph will not be able to come and try to scare the horses. Maybe someone close by can donate a distraction.

If I do happen to get the date off, I will come up and help. You can just use me where needed. I am going to be sad to miss the show, I was looking forward to it.

While he can't replace you and has no goats, Mr. Coconut (Les) said that he'd be happy to be the Raffle Guy....and that you'll be missed.

I think that makes me (I mean HIM, of course) the collector of all things raffle-y....and the treasures are already piling up. I have a hat, some note cards & a Kentucky Horse Park WEG T-shirt in LAVENDER! so.....unless there are any objections, let the collections/donations begin

[schwung]

Oh Laurie, we will certainly miss you, Kurt, and the goats this year! I am totally bummed.

But thank you to Les for stepping up to take on the prize raffle role! I have a couple of things that Kristi dropped off from the prize ride to include. And I gave Lynn a brand new unopened set of polo wraps for the tack sale yesterday that probably could go in the prize raffle as well.

[Whitewolf821]

We will miss you, Laurie!!

Does anyone have any goats, a llama, or any other kind of farm critter that I can use for my trails course?? If you volunteer, PLEASE make sure you can transport said farm critter(s) to the show!

[kdunham]

Just talked to my shoer Ron Johnson. He has a Llama we can use for the trail course. Either him or I can haul her to the show.

[schwung]

Llama's are way scarier than goats based on past experience. Should make things interesting!

[shekaberry]

I will need to check with Donida on their policy of additional livestock. I even find Llama's a bit scary

ETA - RE: Poop Troop. Donida staff strips the stalls once we depart, but we will need people the monitor and pick the stalls throughout the day. No one wants to peek at the pretty horsie and see a dirty stall

It would also be awesome to have a roving team to pick up after the horses around the show grounds and in the arenas.