Post by jaybird on Jun 10, 2010 12:26:50 GMT -5
Hi everyone,
Okay, I would like to formally assign people to the roles that need to be filled for show planning and day-of-show operations.
Here are the big assignments. We need major commitment and involvement from these folks prior to the day of the show:
Show Grounds Liaison -- Allison
Someone to coordinate with Gwen Blake and Donida Farm regarding ring use, equipment, stabling, hauling in, scheduling, pre-show meeting, and day of show issues like unlocking show office, setting up PA systems, finding necessary equipment, etc.
Dressage Ring Manager -- Jaime
Coordinate judge, scribes, runners for dressage ring, obtain score sheets, etc. Dressage focussed advertising for the event. Work with Show Grounds Liaison to obtain needed equipment, etc.
Gaming Ring Manager -- ?
Coordinate timers, set up crew, scribes, etc for gaming. Help create gaming class list (immediate need). Work with Show Grounds Liaison to obtain needed equipment, etc.
Trails -- Crystal
Design trails course, judge day of show. Work with Show Grounds Liaison to obtain needed equipment, etc.
Volunteer Coordinator --Jet
Help fill all necessary volunteer roles and make sure that all participants know their jobs prior to day of show.
SAFE Horses Manager -- Jaime (& Allison)
Figure out which SAFE horses will be attending the show. Coordinate hauling and stabling of SAFE horses. Assign riders and handlers. Coordinate getting stall signs, ADOPT ME sashes, etc.
Vendor Booths -- Lynn M
Coordinate vendor fair. Work with Show Grounds Liaison to obtain needed equipment, etc.
Prize Drawing -- Laurie?
Coordinate the gathering of previously donated prizes, and the donation of new prizes. Set up prize drawing booth, including raffle tickets, signage, etc.
Goodwill Ambassador -- Jenny
Contact other local horse rescues and invite them to participate in our show. Contact owners of former SAFE horses and invite them to the show.
Two weeks prior to show:
Showmanship Coordinator: Valerie Wood
Work with judge, Get cones, letters, patterns posted, help judge day of show
Stabling Manager
Work with Show Grounds Liaison to establish a system for stabling assignments, and the logistics of getting horses into stalls the night before and the day of show.
Volunteer Hospitality
Arrange for coffee, water, snacks and sodas for volunteers day of show and set it all up in a convenient location.
Day of Show positions:
Western Ring Steward (AM)
English Ring Steward (PM)
AM Gate Keeper
PM Gate Keeper
Runners
Set Up/Tear Down crew
Announcer - Main Ring
Parking
Please contact me if you are willing and able to take on any of these positions. Thanks so much!!
Okay, I would like to formally assign people to the roles that need to be filled for show planning and day-of-show operations.
Here are the big assignments. We need major commitment and involvement from these folks prior to the day of the show:
Show Grounds Liaison -- Allison
Someone to coordinate with Gwen Blake and Donida Farm regarding ring use, equipment, stabling, hauling in, scheduling, pre-show meeting, and day of show issues like unlocking show office, setting up PA systems, finding necessary equipment, etc.
Dressage Ring Manager -- Jaime
Coordinate judge, scribes, runners for dressage ring, obtain score sheets, etc. Dressage focussed advertising for the event. Work with Show Grounds Liaison to obtain needed equipment, etc.
Gaming Ring Manager -- ?
Coordinate timers, set up crew, scribes, etc for gaming. Help create gaming class list (immediate need). Work with Show Grounds Liaison to obtain needed equipment, etc.
Trails -- Crystal
Design trails course, judge day of show. Work with Show Grounds Liaison to obtain needed equipment, etc.
Volunteer Coordinator --Jet
Help fill all necessary volunteer roles and make sure that all participants know their jobs prior to day of show.
SAFE Horses Manager -- Jaime (& Allison)
Figure out which SAFE horses will be attending the show. Coordinate hauling and stabling of SAFE horses. Assign riders and handlers. Coordinate getting stall signs, ADOPT ME sashes, etc.
Vendor Booths -- Lynn M
Coordinate vendor fair. Work with Show Grounds Liaison to obtain needed equipment, etc.
Prize Drawing -- Laurie?
Coordinate the gathering of previously donated prizes, and the donation of new prizes. Set up prize drawing booth, including raffle tickets, signage, etc.
Goodwill Ambassador -- Jenny
Contact other local horse rescues and invite them to participate in our show. Contact owners of former SAFE horses and invite them to the show.
Two weeks prior to show:
Showmanship Coordinator: Valerie Wood
Work with judge, Get cones, letters, patterns posted, help judge day of show
Stabling Manager
Work with Show Grounds Liaison to establish a system for stabling assignments, and the logistics of getting horses into stalls the night before and the day of show.
Volunteer Hospitality
Arrange for coffee, water, snacks and sodas for volunteers day of show and set it all up in a convenient location.
Day of Show positions:
Western Ring Steward (AM)
English Ring Steward (PM)
AM Gate Keeper
PM Gate Keeper
Runners
Set Up/Tear Down crew
Announcer - Main Ring
Parking
Please contact me if you are willing and able to take on any of these positions. Thanks so much!!